This Data Privacy Notice applies to the rf-hub.org web serviges, the rf-sampo.rf-hub.org website and to visitor data collected and processed on these web services.
RF Hub / RF Summit Finland Organization Committee values your privacy and strives to provide a secure experience. We want to notify you about the data we gather when you use our website or services and how we use and handle that data in this Privacy Notice. We’ll also tell you where you can learn more about how your personal information is handled and what rights you have concerning it.
The term “RF Sampo” refers to the Nokia Veturi Ecosystem Project. When you use RF Hub’s web services, including the RF Sampo website, your data is used and handled by RF Hub / RF Summit Finland Organization Committee.
Data controller
RF Hub / RF Summit Finland Organization Committee
University of Oulu
Pentti Kaiterankatu 1
P. O. Box 8000, 90014 Oulu
Unit in charge of the processing
RF Hub / RF Summit Finland Organization Committee, University of Oulu, Centre for Wireless Communications.
Project coordinator Aarno Pärssinen, University of Oulu, aarno.parssinen(at)oulu.fi
University Data Protection Officer
dpo(at)oulu.fi
How we handle your personal information
We may collect some information about you when you visit our website or contact us directly. For example, if you register to the RF Summit events through our website, the necessary registration information is the only information we ask for. We only process your personal information for the purposes listed in this Privacy Notice and for the service-specific purposes on which you can find more information by clicking on the links provided. You can contact our Project Coordinator for more information on handling personal information.
Data security
There are always risks associated with supplying personal data, whether in person, over the phone, or via the internet or other technologies, and no system or technology is safe or tamper-proof. RF Hub / RF Summit Finland Organization Committee collects and processes data using appropriate technical and organisational security measures (e.g. encryption) and procedures to prevent unauthorised access to and improper use of your personal data. If RF Hub sites accept online payments, for instance, when registering for an event, the sites will employ industry-standard security procedures to ensure the confidentiality and security of these transactions. In addition, we employ industry-standard security procedures, such as SSL authentication, to ensure that your credit card information and other personal data given as part of a purchasing process are kept secure from third-party interception.
Purpose of processing personal data and legal basis for processing personal data
RF Sampo is a project run under the auspices of the University of Oulu. Like the University of Oulu, RF Sampo fulfils the statutory task of serving humanity at large as laid down in section 2 of the Universities Act (2009/558) through studying, teaching and engaging in social interaction.
The purpose of processing your personal data is to maintain and develop the technology and contents of the RF Sampo website and RF Hub’s web services and develop and target the functionalities of the those services.
Using these services creates log entries. These log entries are used to ensure data security, develop the technical features of the service, and detect, prevent, and resolve failures.
Data recorded on the RF Hub’s websites, including the RF Sampo website includes, for example, information submitted with different forms.
The web service uses cookies that are necessary for the operation and information stored by cookies of third-party services. The purpose of the cookies is to enable the web service to remember certain preferences for a certain period. Cookies allow the website visitor not to have to make the same selections when navigating from one page to another during the same session.
The cookies RF Hub websites use can be categorized as
- Necessary
- Functional
- Analytics
- Performance
- Advertisment
Necessary cookies Necessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data.
Functional cookies Functional cookies help perform certain functionalities like sharing the content of the website on social media platforms, collecting feedback, and other third-party features.
Analytics cookies Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.
Performance cookies Performance cookies are used to understand and analyse the key performance indexes of the website which helps in delivering a better user experience for the visitors.
Advertisment cookies Advertisement cookies are used to provide visitors with customised advertisements based on the pages you visited previously and to analyse the effectiveness of the ad campaigns.
Details of cookies are available by clicking the cookie settings icon on the bottom left of the website, then clicking Customize and clicking the toggle icon before each category.
The purpose of the cookies is to enable the web service to remember certain preferences for a certain period. Cookies allow the website visitor not to have to make the same selections when navigating from one page to another during the same session.
Third-party service cookies are stored on a visitor’s terminal device. They enable the collection of anonymous data of the visitor such as the browser, operating system or terminal used and information of the use of the web service such as the site from which the visitor arrived at the website, pages loaded and timestamp.
For accepting cookies, the rf-sampo.rf-hub.org web service uses a cookie banner which the visitor can find at the footer of each page. The cookie banner contains information about the cookies used in the service.
Cookies are used only with the consent of the web service user. The user can change their cookie preferences at the cookie banner at any time. After giving your consent for using the cookies, the cookie banner is minimized at the bottom left of the page behind the icon, where it can be re-opened by clicking on the cookie banner icon.
Google Analytics is used to develop the website and quality control the web service to measure the online service’s usage data and analyse the data collected. Visitor tracking does not identify individuals. A website visitor’s IP address can be used to determine the organisation for which the IP address is registered and what the visitor’s geographic location is. For more information, see Google Analytics.
You can prevent Google Analytics from collecting data by downloading an additional feature to your web browser at https://tools.google.com/dlpage/gaoptout. Preventing the installation of cookies may affect the functionalities of the website and the use of services provided by the website. By using the website, you accept the processing of your personal data.
Personal data to be processed
For the purposes defined in this Data Privacy Notice, RF Hub websites collect the following necessary data on users.
Data collected and derived from service use:
- RF Hub websites collect data on website users through, e.g. the use of cookies. A cookie is a small text file sent to the user’s browser, and it usually contains an anonymous identification number. Cookies do not damage the terminal device.
- Statistics are compiled on the use of the website. Statistics include the number of users, country of use, time of use, the used browser, and the contents that the visitors have examined. In addition, a statistical entry is made of whether the user is a RF Hub website internal or external user. An individual user is not identifiable based on this data.
Information you submit to RF Hub / RF Summit Finland Organization Committee:
- In the RF Summit event registration form provided by a third party service Lyyti, we ask if you’ll be attending on site or virtually, and request your name, email address, organisation and country as required information. Your name and email address are needed to allow us to contact you regarding the event. In addition, organisation and country are requested for reporting purposes, and to identify you when you arrive on site. We also ask for your phone number and dietary restrictions to help us organise and manage the event.
- When contacting us directly via email through the RF Hub websites, your email system determines which information it sends. At minimum, your email system sends your email address.
Recipients or categories of recipients of personal data
We transfer personal data only within the RF Hub consortium / RF Summit Finland Organization Committee and University of Oulu organisation and only to the extent necessary for the technical maintenance and development of the website and the maintenance, analysing, development and targeting of content-related communications and marketing. The personal data is processed by RF Hub / RF Summit Finland Organization Committee at the University of Oulu and other online support services.
RF Hub / RF Summit Finland Organization Committee will disclose personal data to third parties outside the University of Oulu only as the third parties need access to the processed personal data to provide RF Hub / RF Summit Finland Organization Committee or the University of Oulu with services for the purposes specified in this Data Privacy Notice. This refers to, for example, the Google Analytics analysis tools supplied by Google. In addition, RF Hub / RF Summit Finland Organization Committee may disclose anonymous data to third parties who assist the University in the development of the website and in resolving technical issues or failures.
Data storage time
Collected data is stored until the end of 2027, three years after the RF Sampo project ends. The data is used for purposes presented in this Data Privacy Notice. It will not be used for other purposes.
Data transfers
We use data centers located in Europe. It is possible that we or the service providers used by us may, in some circumstances, transfer your information outside the EU / EEA. This can happen, for example, if data is duplicated outside the EU / EEA to the United States so that your data is secure even in the event of a failure of the main servers. Transmission volumes must always be carried out safely and in accordance with the law. We will ensure that the necessary measures are taken to prevent the transfer of your personal data to a party outside the EU or the EEA that does not comply with the legal requirements for the processing of personal data.
The European Commission has accepted the use of model contract clauses to ensure adequate protection of data transferred outside the EEA. When these are added between the parties to the data transfer standard contract clauses agreement the personal data will be considered protected when transferred outside the EEA or the United Kingdom to countries where the adequacy decision does not apply. We use these model contract clauses in data transfer.
Some third-party services may be located in countries outside the European Economic Area. The RF Hub / RF Summit Finland Organization Committee is not responsible for your use of third-party services through the RF Hub websites.
Data subject rights
You have the following rights as a data subject:
- Right to access your data.
- Right to have inaccurate data corrected (keep your contact information up to date).
- In certain situations, the right to have data erased (“right to be forgotten”).
- In certain situations, the right to restriction of processing.
- In certain situations, the right to object to processing.
- In certain situations, the right to have data transferred from one system to another is performed automatically if the processing is based on consent or agreement.
Please note that the applicability and scope of your rights as mentioned above will be specified on a case-by-case basis under the EU General Data Protection Regulation, depending on, e.g. the grounds for processing the data, and that you do not have the rights as mentioned above in all cases.
If you have any questions about your rights, don’t hesitate to get in touch with aarno.parssinen (at) oulu.fi
If you want to use the rights mentioned above, please send a request to the University’s registry office: kirjaamo (at) oulu.fi, where you will get the necessary additional instructions.
Right of appeal to the supervisory authority
In addition to the rights mentioned above, you have the right to file a complaint about processing your personal data with the Office of the Data Protection Ombudsman as the supervisory authority. The contact details and opening hours can be found on the website of the Data Protection Ombudsman.
General description of the technical and organisational protection measures
As the Data Controller, the RF Hub / RF Summit Finland Organization Committee uses appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing and against damage or loss.